The Apple User Guide to Hosting Online Group Video Meetings

The 21st century has been an era of progress. Technology has brought about changes in almost every sector of the world. The tools and programs that could help preferably through digital communication have transformed the world. Additionally, the Covid-19 pandemic and subsequent effects have supported the need for remote communication.

Today, almost all communication with the outside world is possible by videoconference, as business enterprises increasingly rely on digital media. Zoom, Google meet and Microsoft Teams have become the preferred media for video communication in both personal and professional life. However, while we benefit from their functionality, the responsibility for our safety while using these tools is in our hands. Several privacy measures could be adopted to protect your data from cybercriminals on the web. Below are some of these cybersecurity measures.

Encrypt your Internet connection

When you connect to a video conference over a public or unprotected WiFi network, your data becomes vulnerable to cyberpunks and malicious groups. Such networks are not encrypted. Data packets from these channels are the most easily accessible. Your system can be hacked when your device connects to these unencrypted networks. This leads to the loss of sensitive data. To avoid such cases, this is where a Mac VPN is very practical. A VPN (Virtual Private Network) protects your data from cyberpunks by creating a private encrypted tunnel. Your data packets are transmitted through this encrypted channel and ensure that you are protected against your ISP or other malicious groups.

Use a password to control who has access to your meeting

An unprotected video conference is usually the easiest way for cyberpunks to access it, crash malware, and commit data breaches. It could lead to data corruption on your device, misuse, and identity theft. In addition, malicious groups could also gain access to your bank account login credentials and locate your location. A password protected meeting could keep unwanted participants away. You decide who enters your meeting. Additionally, you can prevent a user from entering if an unknown person tries to join. This security measure is available in all tools under the Settings tab. The password is generated automatically when you generate a meeting link.

Disable screen sharing for participants

Video conferencing tools allow users to share screens and jot down words on the screen. Often, unwanted participants and malicious groups choose to interrupt meetings by using these tools for inappropriate activities. Such malicious acts could be used to hinder the smooth running of an organization’s meetings. The projection of off-topic audio-visuals to cause chaos is one of the cyber-embezzlements adopted by cyberpunks. However, the first step in ensuring that such cases do not occur is to turn off the screen sharing option for the participants. The option is easily accessible under the Settings tab during a live session. It is an essential tool in preventing radicals from wreaking havoc.

Beware of the file sharing option

During active meeting sessions, sharing files through the video conferencing tool can expose your data. This functionality of these tools could be violated due to some flaws. The main service of the tool is to provide a video chat option. Moreover, it could also result in the transmission of data to the wrong hands. These instances could be easily avoided by using more secure options for file transfer. This could protect your data from preventable theft. Also, don’t click on links or open files sent by users you don’t recognize. These could be integrated into malware this could lead to a violation of the system. Always use the safest options.

Check for updates

All applications are doomed to have security vulnerabilities over time. As malware with better capabilities is designed, security fixes in the form of updates become essential. An older version of a program is vulnerable to exposure due to its security vulnerability. Software manufacturers deploy these update patches at regular intervals to address these shortcomings. You can always check for updates from video conferencing tools in your profile section. Besides, you can also configure an auto update option on your device. This could protect you from malware embedded in the web to attack older versions.


As the world deals with major forms of communication, business transactions, meetings on videoconferencing tools, security becomes an essential parameter. Mac device users should adopt multiple cybersecurity measures to avoid falling prey to cyberpunks and malicious groups. Quick software updates and network encryption are mandatory practices to prevent data theft. As businesses turn to remote meetings, the need to ensure confidentiality becomes the primary requirement. Using the tools and parameters of these platforms judiciously and ensuring good cyber practices becomes essential. Following carefully these dos and don’ts would lead to a smooth group video conference.

Interesting related article: “7 Tips for Businesses on Improving Communication with Remote Employees”