5 awesome Microsoft Outlook tips to improve productivity

Microsoft Outlook is widely used email software around the world. In fact, until Gmail took hold of the market, Microsoft Outlook was the most widely used software for sending and receiving email. Even in 2021, it is being used excessively in desktops for its really cool features.

In this article, I will tell you about 5 awesome tips for Microsoft Outlook.

So, let’s get started:

  1. Offline mode:

Outlook offline mode is a useful feature and one of the most unpopular of Microsoft Outlook. But it’s not that offline mode you might have thought of. It is not about working without an Internet connection.

Once enabled, the offline feature will help you disconnect from the internet only in Microsoft Outlook. Thus, it will help you focus on the email you wrote.

Please be assured and aware that you will not receive any emails from anyone at this time. It will also help you do things like a direct mail draft without worrying about sending the recipient accidentally.

  1. Dark mode:

Dark mode is one of the must-have features of our app today. This feature is a tip for people who need to work on Microsoft Outlook at night or in low light.

It is a built-in feature of Microsoft Outlook that will help you reduce your eye strain. Keep in mind that this dark mode feature is not available in the web version of Gmail.

A caveat here. Do not open it in different accounts. Otherwise you can see some Outlook Pii email errors.

  1. Add a Gmail account:

A majority of Internet users use Gmail as their default platform for email services. To stay in the market, Microsoft Outlook allows users to add their email accounts from popular email services like Gmail, Yahoo, Apple (iCloud).

This means that you can access your emails from these services – read emails, reply to emails, and use Gmail and other aforementioned services with all the awesome benefits and features of Microsoft Outlook.

  1. Organize emails in separate folders:

In Microsoft Outlook, you can now organize your emails in separate folders. Suppose you have received a lot of emails from a specific friend / organization / business.

With Microsoft Outlook, you can create a specific folder and move (or receive in the future) all your emails to a certain folder.

In addition, for a specific folder, you can use a custom sound every time you receive an email.

Select tons of rules for each folder, like mark all emails in the folder as important and much more.

You can download MS Outlook for free. Read our previous article. Follow the procedure mentioned there.

  1. To create a Survey

You read correctly. In newer versions of Microsoft Outlook, you can even create polls. This feature is especially useful for those who need to accept suggestions from the public through their emails.

Although Microsoft has a dedicated web service to create this stuff – Microsoft Form. But with this feature, you can take your audience’s votes without sending / referring them to another external link.

By using this feature, you can add many options to your survey. You can also give your viewers the option to select multiple responses.


We hope you find these tips helpful. Do not exaggerate any of these concepts. Moreover, never use unauthorized tricks to automatically generate emails. Even the most expensive laptops will be hanged forever!

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